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This position is in charge of the whole race. This includes:
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purchase and distribution of model car kits
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recording of car numbers selected by clubbers
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promoting car sales
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promoting the race day
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scheduling all required facilities and equipment
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preparing all required forms
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answering clubbers’ questions about building cars and preparing for the race.
At the beginning of the Grand Prix, the Race Commissioner should explain the rules to the spectators. Explain the procedure for winners moving on in the competition and how cars are
eliminated from the competition.
Set up the track. Make sure it is level and secure. Rope off the area so that no one will accidentally bump or move the track. Be sure your audience has a clear view of the finish line
area.
A clear-cut presentation of the Gospel is one of the main objectives of the Awana Grand Prix. The Speaker should use his ability to hold the attention of the audience and to explain the
message of salvation to parents who may never have heard this good news. The speaker should take no longer than ten minutes. Pray about this important part of the evening and anticipate results from the Lord.
This manual provides some sample messages for you to use if you like.
(Note: The video Blessed Calvary would be helpful in developing a clear and accurate message of salvation.)
The Official Starter carefully places cars on the correct color track at the starting gate.
Cars must be carefully aligned on the lanes to make the race fair for all cars. Operates the starting gate. Determines if each race is official
or if a rerun is required. A rerun is required if cars do not get an even and fair start, if a car is run backwards, or if a car jumps the track. If a car jumps the track 3 times in a row it is disqualified for that
race. Send out the ambulance in case of a crash.
Will get information from the Chart Keeper as to which cars and drivers will be in the next race. Announces events, calling out the race with car numbers and drivers. Should be
knowledgeable in racing terminology and able to promote enthusiasm in participants and in the audience. The Announcer can make or break the event!
After the sound effects of a trumpet call, the announcer should say something like “Racers start your engines!” (Sound effects of engines at this point.)
The announcer should also call out the progress of the race as the cars move down the track and show keen interest and excitement during the few seconds the actual race takes place.
Must not allow time to drag.
If a car jumps the track, the announcer should act as if the accident involved real drivers and cars. He should ask the crowd to stay back because of flying debris and call out the
ambulance crew to clean up the accident scene.
Keeps the microphones working at proper levels. Plays the Awana song tape as needed at the start of the event.
Uses the sound effects tape or CD to provide background noises before and during the race, such as: call to track, racing engines, skid, crash, and sirens. Works closely with The
Announcer in coordinating the sounds. Should be very familiar with the sound effects tape and equipment to provide sound effects in a professional manner. Roar the engine sound while the Official Starter
is setting the cars on the track, this will draw everyone’s attention to the start of a new race.
Has knowledge of tournament charts. Read and thoroughly understand the explanation of the tournament charts created by the database. Keeps
record of race results on overhead projected tournament chart. Communicates with the Announcer as to who will be in the next race.
At least two Judges should determine the winners of each heat. The electronic eye determines winners. Judges must be familiar with the proper operation of the electronic eye. Judges will be
equipped with colored flags, one for each lane color. The Judge must designate the 1st, 2nd, 3rd place winners of each heat. This
information is communicated to the audience and especially the tournament chart keeper by raising the colored flags in order of finish. All spectators will quickly
see who the winner is.
Chairs will be set up at the finish line for the clubbers whose cars are in the current race. When their names are called to be in the next race, these clubbers must quickly move to those
chairs. Finish-Line Judges should help the clubbers to be seated.
Must be very familiar with all rules and specifications for the racecars. Forms will be provided with all of the names and car numbers listed (these forms are printed from the Grand
Prix Organizer™ database). Each car must be qualified in four ways:
1. It must fit in the go-no-go box.
2. It must weigh 5 oz. or less.
3. It must have the proper car number located
some place on the car.
4. It must be inspected for any other
violations of the rules.
Your area will be identified with a large sign. Clubbers should bring their cars as soon as they have put on the final lubrication. Inform the
car owner that the car will be kept if it passes inspection, and the car will not be returned to add weight. If a car passes inspection it is kept and sent directly to the Pit Area. If a car does not pass inspection,
give it back to the clubber with instructions as to what is wrong, and have him make corrections at the Repair Station. Then return for inspection. Cars must be kept if they pass inspection. Do not give car back
to clubber to add weight. When the car passes inspection, give the clubber his driver’s license.
Hang a sign for this station in a prominent place. If a car is overweight, too large, or violates any other rule then the car owner is directed to the repair station for appropriate
repairs. The car owners and their parents can use the tools on this table to bring cars up to specifications. Lubrication of various types should be available for the cars. All car owners should be encouraged to
lubricate their cars and clean off excess oil before going to the Qualification Table.
Do NOT try to add weight to the cars. This will cause long delays.
The Pit Area is where cars are organized and kept throughout the race day. Once the cars arrive here only the Pit Crew and the Design Judges are allowed to touch the cars. After a race if
repairs are required, the car owner may make the necessary repairs. The Pit Crew is responsible for the safe keeping of the cars. This area should be roped off and near the starting gate of the track. The cars are
organized according to the race divisions in the pit area display boxes. (Pit area display boxes are boxes large enough to hold 16 cars in an organized fashion by car number.) The pit crew is responsible to know
which cars are in the next race and to have those cars at the starting gate quickly for the next race. They are responsible to pick up cars at the finish line and return them to the Pit Area. Alertness and care are
very important for the Pit Crew; they must keep the cars moving from pit to track and back and keep them from damage. The pit Area is where the Design Judges will congregate to do their judging.
Before each race division begins, the Winner’s Circle Announcer calls all participants forward to be recognized and receive their participation pins and ribbons.
After winners of the division are determined, speed winners are recognized and awarded their prize. Then the Design winner envelope is opened and the design winners are recognized and
awarded.
The participants for the next division are then called forward for their participation awards.
Refreshments are prepared for everyone in attendance. Refreshments are served throughout the Grand Prix except during the Speaker’s message. Each person will receive a food ticket that
indicates the food items available. The tickets are punched or marked as the person receives the item. One of each item per person until everyone has had what they want, then allow seconds as supplies last.
Design Judges should be knowledgeable about woodworking and able to recognize good design and craftsmanship.
Design Judges will be stationed at the Pit Area ready to judge the cars by race category. Score sheets are provided for each division with car numbers only. (Names of car owners are kept
anonymous). Each of three judges gives each car a score of 1-10 points for each of the three categories. (The cars are evaluated for creative design, carving quality, and paint/finish.) Each judge totals the score
for each car, with a maximum total score of 30 points. On the master form, record the scores from all of the judges to come up with a combined total score for each car. The cars with the three highest scores will be
the Design winners for that division. If there are any ties please have judges re-score only the two tied cars to determine a tiebreaker. Register First, Second, and Third place on the Design Winner’s Report Slip
and put into proper envelope and seal. Have this envelope ready to give to Winner’s Circle Announcer when called for.
Plan and prepare decorations for the room. Arrive early to decorate Grand Prix Area. Hang banners and any other decorations you decide on. Several
inexpensive decorations specifically for the grand Prix can be found at
www.commandered.com
This should be a person with ability and equipment to take good pictures, and who has the ability to find good candid shots close up. Candid shots should be taken throughout the day with
special shots taken of each group of winners.
Design a bulletin, which includes the order of events for the day, as well as the names and car numbers of all registered clubbers. Use the bulletin insert generated by the Grand Prix
Organizer program to give the names and car numbers of all the racers. This form also gives a place to list the winners of both speed and design.
Greet people as they arrive with a big smile. Direct people to the right area to get cars registered and to find their seats, rest rooms, etc.
Four flag guards to present the flags at the start of the event.
Play the piano for the Awana song at the start of the event, if piano is available.
Lots of workers are needed for a successful Grand Prix Day. Consider uniting with another club to add to the available help and to add fun!
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