Doing a Derby?

	Topic	Description
I.	Introduction
II.	A Goal for Your Derby	Why are you doing the Derby? Let's think about the goals. The goals drive everything that you do and make the Derby work as a whole.
III.	Basic Project Management	Organizing a Derby is basic project management: What, When, Who and How much?
IV.	What Do You Need? Leaders Location Equipment	A comprehensive list and discussion of the elements of the Derby so you do not leave anything out. Pick and choose the elements that fit your plan.
V.	Planning Calendar 3-6 months in advance 2 months in advance 5 weeks in advance 2-3 weeks in advance A few days in advance Day of the race Day of the race Order of Events	What do you do when? Don't get caught short on scheduling. Follow this planning calendar and you will avoid unnecessary crises. (You cannot avoid all of them, but you can minimize them!)
VI.	Budgeting Calculate car kit costs Calculate award costs Calculate car kit sales price Estimate snacks budget Total Derby Day Cost Estimates	Get a handle on how much is this whole thing going to cost? Consider all the elements of where the money will go and what money will come in (yes, there are revenues!).
VII.	Room Arrangement Room elements Room arrangement Functional areas Directions and safety	What is to consider when selecting a location for your Derby? What is the best way to arrange the room to minimize disruption, to have everyone see what is going on? What are the considerations?
VIII.	Job Descriptions	You will have lots of help. What jobs must you fill? What do they do? Who is the best personality fit for the job?
IX.	Rules and Specifications	Minimize misunderstanding with a comprehensive, coherent set of rules for car qualification and for running your race.
X.	Snacks Free or purchase? What works Equipment and supplies	If your Derby will provide snacks will the be for sale or provided free? If they are free how much will it cost? How can you control the distribution? What types of snacks will be available?
XI.	Event Promotion Within the group To the community	Get the word out about your event to those in the organization and outside the organization. Use your event to gain visibility of your organization and as an outreach to the community.
XII.	Race Day Event duration Schedule Qualification and check in Crowd management Race car handling Race heat management Miscellaneous fun	What will be the day's schedule? How do you handle the details?
XIII.	Charting Race Progress Charting methods	There are a variety of methods of running a race to determine the winners. What are they and what are their good and not-so-good points?
XIV.	Design Judging	Every racer goes home a winner! There are no losers. Learn how to have every car owner go home feeling good about their car.
XV.	The Gospel Message	Use the Derby as a tool to present the Gospel of Jesus Christ. You have a large crowd. Take advantage of it. Make it relevant to the day's event.
XVI.	Awards	Getting and distributing awards. This can be a large cost if not planned early and creatively.
XVII.	Clean Up Preparation The crew Cleaning Up Final inspection	After the event, somebody has to put the facility back in order. What are the things to consider to get the job done correctly so you are invited back to the facility again next year.
XVIII.	Final Paperwork	The job's not over until the paperwork is done. Document the event to minimize the guess work for next year.
XIX.	Safety and First Aid	Be prepared for emergencies with the right people and procedures.
XX.	Miscellaneous Issues The Derby as a money raiser	Additional topics to help you get more out of your Derby.
XXI.	Appendix Glossary Gospel messages Budgeting Worksheets The Grand Prix Organizer™ The GrandPrix Race Manager™ Race FX™

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Doing a small Derby?

Pick the elements that pertain to you.

Doing a large Derby?

You will use almost all of the areas presented.

No matter how big or small a Derby you are planning, you will value the information in this reference.

Do a Derby is 100 pages of the most comprehensive resource available today for those organizing a Pinewood Derby or Grand Prix. Also, the elements presented also extend to Kub Kar racing, rain-gutter regattas, and other kid racing events.

Do a Derby™ is the accumulation of literally decades of experience from those doing Pinewood Derbies and Grand PriX.

You will consider all the aspects of organizing a Derby …

Why do a Derby?

What are the different aspects of the Derby?

What is a Derby organizational time line?

How to budget for a Derby;

What are the leadership roles and what is involved in them?

You will get ideas of …

how to make your Derby better

the Derby as a fund raiser

how to add more excitement

how to make your Derby a community outreach event

how to do more effective publicity

Take a look at Do a Derby's major chapters and sub-headings:

Topic

Description

I.

Introduction

II.

A Goal for Your Derby

Why are you doing the Derby? Let's think about the goals. The goals drive everything that you do and make the Derby work as a whole.

III.

Basic Project Management

Organizing a Derby is basic project management: What, When, Who and How much?

IV.

What Do You Need?

A comprehensive list and discussion of the elements of the Derby so you do not leave anything out. Pick and choose the elements that fit your plan.

V.

Planning Calendar

What do you do when? Don't get caught short on scheduling. Follow this planning calendar and you will avoid unnecessary crises. (You cannot avoid all of them, but you can minimize them!)

VI.

Budgeting

Get a handle on how much is this whole thing going to cost? Consider all the elements of where the money will go and what money will come in (yes, there are revenues!).

VII.

Room Arrangement

What is to consider when selecting a location for your Derby? What is the best way to arrange the room to minimize disruption, to have everyone see what is going on? What are the considerations?

VIII.

Job Descriptions

You will have lots of help. What jobs must you fill? What do they do? Who is the best personality fit for the job?

IX.

Rules and Specifications

Minimize misunderstanding with a comprehensive, coherent set of rules for car qualification and for running your race.

X.

Snacks

If your Derby will provide snacks will the be for sale or provided free? If they are free how much will it cost? How can you control the distribution? What types of snacks will be available?

XI.

Event Promotion

Get the word out about your event to those in the organization and outside the organization. Use your event to gain visibility of your organization and as an outreach to the community.

XII.

Race Day

What will be the day's schedule? How do you handle the details?

XIII.

Charting Race Progress

There are a variety of methods of running a race to determine the winners. What are they and what are their good and not-so-good points?

XIV.

Design Judging

Every racer goes home a winner! There are no losers. Learn how to have every car owner go home feeling good about their car.

XV.

The Gospel Message

Use the Derby as a tool to present the Gospel of Jesus Christ. You have a large crowd. Take advantage of it. Make it relevant to the day's event.

XVI.

Awards

Getting and distributing awards. This can be a large cost if not planned early and creatively.

XVII.

Clean Up

After the event, somebody has to put the facility back in order. What are the things to consider to get the job done correctly so you are invited back to the facility again next year.

XVIII.

Final Paperwork

The complete, definitive work of how to
Plan your Pinewood Derby / Grand Prix event

What will be the day's schedule?
How do you handle the details?

Over 100 pages of information that can make
your Derby the best your organization has ever had.

Do a Derby is a .pdf document that requires
Adobe's Acrobat pdf reader (get it free here).

Do a Derby^TM
Complete guide to organizing your Pinewood Derby / Grand Prix event.
(Click here)

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